The Planning, Monitoring and Evaluation (PME) system is the approach adopted by PFC to coordinate program planning processes, implementation activities and evaluation guidelines in an integrated and coherent way. The participatory planning, monitoring and evaluation framework establishes the foundations for developing a consistent body of information on PFC’s performance. This information, in turn, contributes to informed policies, strategies and practices. This planning and accountability model includes 3 components:

• PFC's Theory of Change Model serves as a guide from program planning, to evaluation, to strategic planning, to contract deliverables or work plans. Theory of Change clarifies the relationships among the issues PFC has prioritized, the strategies it supports and the change it expects to create as a result of its efforts. The Theory of Change places this relationship between strategies and expected change within a context of underlying assumptions and belief, issues to address and social, poitical and economic factors.
  • What do we want for our children, families and communities? (Vision, Mission, Goals & Objectives). The 4 goals provide the framework for the evaluation design.
  • What strategies ( Purpose Service Codes) do we think works to achieve the outcomes we want?
  • How will we know if we have achieved the results we want? (PFC outputs (Smart Start questions) and outcomes.
• The Investment Decision Process Flowchart provides a framework for investing resources in strategies that are linked to PFC's prioritized outcomes. Each grant application is review to see if they meet the criteria outlined in the flowchart by the Allocation Team to determined if they will proceed to Stage 2.
• Monitoring begins as soon as the project does. Program monitoring is directed at three key questions: (1) the extent to which a program is reaching the appropriate target population; (2) whether or not the delivery of services is consistent with the program design specifications; and (3) what resources are being or have been expended in the conduct of the program.   The key components of the monitoring system are:
• Monitoring Policies and Procedures
• Formal Site Visit Form
• Informal Site Visit Form
• Corrective Action Plan
• Evaluation is considered and set up when the project is designed. Program or outcome evaluation assesses the extent to which planned activities produce the desired outcome among a target population.

  • The evaluation design is grounded in the following framework that clarifies

  • Purposes of this evaluation
• Guiding principles
• Evalution criteria
• Levels of analysis addressed in the design
• Capacity building assistance
• PME Quick Tip Sheets
• Research and studies

The PME model is led by the Planning and Evaluation Committee consisting of key representatives from the collaborating organizations Planning, Development and Communicationst is the staff support unit within PFC charged with assisting the organization in its efforts to improve its ability to become a self-correcting organization through planning, monitoring and evaluation efforts.  

For more information please contact

Linda Blanton
Planning, Development & Communications Director
867-9700 ext 2230
lblanton@ccpfc.org